5/19/2019
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Academic Policies
AC10 Distinguished Professorships (Formerly HR10)
AC13 Recommended Procedure for Hiring New Faculty (Formerly HR13)
AC14 Academic Administrative Evaluation (Formerly AD14)
AC18 Graduate Study Leave of Absence (Formerly HR18)
AC21 Definition of Academic Ranks (Formerly HR21)
AC22 Search Procedures for Academic Administrative Positions (Formerly HR22)
AC23 Promotion and Tenure Procedures and Regulations (Formerly HR23)
AC24 Professional Dual Titles for Research Rank Faculty – Retired (Formerly HR24)
AC40 Annual Evaluation of Faculty Performance (Formerly HR40)
AC47 General Standards of Professional Ethics – Under Review (Formerly AD47)
AC64 Academic Freedom (Formerly HR64)
AC70 Dismissal Procedure for Tenured and Tenure-Eligible Faculty Members (Formerly HR70)
AC76 Faculty Rights and Responsibilities (Formerly HR76)
AC77 University-Named Career Development Professorships (Formerly HR77)
AC80 Outside Business Activities and Private Consulting (Formerly HR80)
AC81 University-Named Professorships (Formerly HR81)
AC83 University Endowed Fellowships (Formerly HR83)
AC85 Affiliate Academic Appointments (Formerly HR85)
AC93 University-Named Dean's Chairs (Formerly HR93)
AC94 University-Named Department Head's Chairs (Formerly HR94)
Academic Guidelines
ACG08 Determining Effective Date of Appointment for Faculty Members Hired at the Beginning of a Semester or Summer Session (Formerly HRG08)
ACG09 Clinical Faculty Appointments for Milton S. Hershey Medical Center Physicians and Health Care Providers (Formerly HRG09)
ACG15 Regulations Regarding Use of Support Funds and Receiving Outside Compensation During Sabbatical Leaves of Absence (Formerly HRG15)
ACG17 Requests for Reduction of Prior Tenure Credit (Formerly HRG17)
Administrative Policies
Introduction - Administrative Policies and Guidelines
AD01 Policies and Procedures for Use of University Auditoriums
AD02 Non-University Groups Using University Facilities
AD03 Conducting Educational Programs Using the Name of the University
AD05 Naming University Facilities
AD06 Community Charity Solicitation of University Employees
AD07 Use of University Name, Symbols and/or Graphic Devices
AD11 University Policy on Confidentiality of Student Records
AD15 Fees and Rates for Facilities and Services (Formerly Fees and Charges for Facilities and Services) – Under Review
AD16 Reporting Requirements for Vehicles Acquired or Disposed of by the University
AD18 Possession, Use and Distribution of Alcoholic Beverages
AD21 Use of the Agricultural Arena and Agricultural Progress Days Facilities
AD22 Health Insurance Portability and Accountability Act (HIPAA)
AD24 Identification Cards for Students, Faculty/Staff, Affiliates, and Retirees
AD25 Video Productions (Formerly Audio/Visual Productions for Public Relations and Information Purposes)
AD26 Sale and Serving of Food and Beverages at University Locations
AD27 Commercial Sales Activities at University Locations
AD28 Establishment of Advisory Boards, Development Councils and Boards of Visitors at Penn State
AD30 Cable Television (CATV) Services at University Facilities
AD32 Smoking and Tobacco Policy
AD34 University Recycling Program – Under Review
AD38 Administration of University Physical Facilities
AD39 Minors Involved in University-Sponsored Programs or Programs Held at the University and/or Housed in University Facilities – Under Review
AD40 Recording of Classroom Activities and Note-Taking Services
AD49 Office of General Counsel (formerly Contacts with University's Legal Counsel)
AD50 Contact with State and Federal Officials and Official Requests From Government Officials
AD51 Use of Outdoor Areas for Expressive Activities
AD53 Privacy Policy
AD55 Role of the Department of Distance Education/World Campus – Under Review
AD56 Use of Group Communication Tools to Communicate University Business to Employees and Students
AD57 General Regulations on Use of University Property – Under Review
AD61 University Marketing and Communications (Formerly University Communications Through Advertising, Publications and Media Relations)
AD62 Use of General Purpose Classrooms – Under Review
AD65 Electronic Security and Access Systems – Under Review
AD67 Disclosure of Wrongful Conduct and Protection From Retaliation
AD69 Accessibility of Electronic and Information Technology
AD72 Reporting Suspected Child Abuse
AD73 Accessing Athletic and Recreational Facilities
AD75 University Events and Ticket Accountability
AD77 Engaging in Outside Professional Activities (Conflict of Commitment)
AD81 Independence of the University Police and Public Safety
AD83 Institutional Financial Conflict of Interest
AD84 Preferred Name and Gender Identity Policy (Formerly Preferred Name Policy)
AD85 Sexual And/or Gender-Based Harassment and Misconduct (Including Sexual Harassment, Sexual Assault, Dating Violence, Domestic Violence, Stalking, and Related Inappropriate Conduct) (Formerly Discrimination, Harassment..)
AD87 Compliance with the Drug-Free Schools and Communities Act
AD89 University Export Compliance Policy
AD91 Discrimination and Harassment and Related Inappropriate Conduct
AD95 Information Assurance and IT Security
AD96 Acceptable Use of University Information Resources
Administrative Guidelines
ADG04 Providing Emergency Medical Services at University Events at University Park
ADG09 Export Compliance Definitions, Procedures and Implementation Guidelines
Budget Policies
BT01 Operation and Administration of the Budget
BT03 Budget Regulations for Personal Services
BT04 Budget Regulations for Departmental Allotment Including Fringe Benefits
BT06 University Student Course-Related Fees and Specific Charges
Business Services Policies
BS01 Use of University Mail Service
BS03 Faculty and Staff Parking Rules and Regulations
BS05 Visitor, Contractor and Service Parking Rules, Regulations, and Information (University Park)
BS06 Goals of the Department of Purchasing Services
BS08 Information Inquiries
BS09 Initiating Purchases from Vendors Outside the University
BS11 Responsibilities after Initiating Purchases from Vendors Outside the University
BS13 Payment of Vendor's Invoices
BS15 Disposal and Purchase of Obsolete, Surplus or Scrap University-Owned Equipment, Supplies and/or Materials
BS17 Use and Procurement of External Consultants
BS18 Procurement or Acquisition of Light-Duty Motor Vehicles (8,500 GVW or less) [Formerly Procurement of Passenger Vehicles]
BS20 University Vehicle Operations or Use [Formerly Fleet Operations Vehicle Service]
BS21 Procurement and Use of Electric Vehicle Charging Stations at University Park
Financial Policies
FN01 Processing Cash Revenues
FN03 Substantiation, Disclosure and Accountability for the Receipt of Contributions from Non-Governmental Sources (See also FNG01)
FN05 Operating Cash Funds
FN08 Refunds
FN10 Other Business Expenses and Activities
FN14 Use of University Tangible Assets, Equipment, Supplies and Services
FN15 Establishing or Accepting Funds For Endowed or Named Annually Funded Accounts
FN17 Required Use of Approved University Paper Forms Appearing in the General University Reference Utility
FN18 University Approval Authorization Policy – Under Review
FN19 Policy for Handling and Distributing Confidential Internal Audit Reports and Other Documents
FN21 Non-Office Telecommunications Services
FN22 Policy on Institutional and Employee Relationships With Educational Lenders
FN23 Identity Theft Detection, Prevention and Mitigation Program – Under Review
FN24 Providing Educational Services to Military Service Members – Under Review
Financial Guidelines
FNG01 Flow and Accountability of Gifts and Grants from Non-Governmental Sources (See also FN03)
FNG02 Limited Delegation of Contract Approvals – Under Review
FNG04 Employee Reward and Recognition Programs – Under Review
FNG05 Expenditure Guidelines for Costs Not Allowable under Uniform Guidance
Human Resources
Notice Regarding HR Policies & Guidelines
Many of the University's HR Policies and Guidelines are currently under review. After consultation with key constituencies, work will be underway to update, consolidate, and improve our policies to better serve you. As part of this effort, policies which are no longer in use have been removed from the list below. Please be aware that due to volume all policies may not be updated to reflect changes which have been communicated, however, policies will be updated with appropriate and applicable effective dates. Thank you for your patience as we work through this process.
Human Resources Policies
HR01 Fair Employment Practices
HR04 Personnel Actions Presented to the Board of Trustees – Retired
HR07 University Appointments without Remuneration – Retired
HR08 Establishment of a Staff or Technical-Service Position – Under Review
HR09 Reasonable Accommodation For University Employees
HR11 Affirmative Action in Employment at the Pennsylvania State University
HR14 Forms to be Filled Out by and for each New Regular Employee – Retired
HR15 Procedure for the use of University Distribution Lists in Releasing Written Information within the University – Under Review
HR16 Leave of Absence without Salary (other than for Extended Active Military Service)
HR19 Leave of Absence for Active Military Service or Training
HR26 Matters Involving Foreign Nationals Employed by the University
HR27 Benefits for Foreign Nationals Employed by the University
HR31 Determination of Payroll Classification Categories – Under Review
HR34 Employment Conditions for Staff Employees
HR35 Public Service by Members of the Faculty and Staff
HR36 Educational Privileges for Faculty, Staff, and Retirees
HR38 University Courses for Training Faculty and Staff
HR41 Setting Hourly Wage Payroll Rates for Part-Time and Casual Employees – Retired
HR42 Payment of Personal Compensation by a State Agency or Department of the Commonwealth
HR43 Effective Dates for Promotions, Merit and Training Increases – Under Review
HR44 How to Determine Effective Date of Employment or Termination for Employees Paid Biweekly – Under Review
HR47 Employee Uniforms
HR49 Twenty-Five Year Service Award Program
HR50 Use of Accumulated Vacation at Time of Resignation or Retirement, or Upon Completion of a Fixed-Term I Appointment
HR53 Deceased Employee's Final Salary Payment
HR54 Continuation of Group Insurance after Age 60, Age 65, and after Retirement or Death
HR55 Things to Know When Leaving University Employment – Under Review
HR57 How to Determine Effective Date of Employment or Termination for Employees Paid Monthly (Except Academic) – Under Review
HR58 Employee Office Address and Telephone Number Information – Under Review
HR60 Access to Personnel Files
HR63 Faculty and Staff Transfers within the University – Under Review
HR66 Change of Legal Name of an Employee – Under Review
HR68 Postdoctoral Appointments
HR71 Committing Employment for a Wage Payroll Job – Under Review
HR74 Staff Vacancy Announcement Procedure Penn State Human Resources
HR78 Staff Employee Failure to Meet Acceptable Standards of Performance
HR84 Practical Training for Foreign Students
HR86 Special Procedures for Establishing Short-Term Staff Support Jobs for Research Projects in Academic Units – Retired
HR90 Extra Compensation for Exempt Staff Employees
HR92 Employment Conditions for Employees Classified as Administrator
HR97 Layoff Provisions for Staff Employees (See also HR98)
HR98 Severance Payment Provisions for Staff Employees
HR100 Employee Assistance Fund
HR101 Positions Requiring National Search Process
HR103 Employment Conditions for Part-Time Employees
HR104 Payment for Relocation Expenses – Under Review
Human Resources Guidelines
HRG02 Alternate Work Arrangements
HRG03 Charging Sick Leave for an Absence for an Employee who Reports He/She is Emotionally Ill – Under Review
HRG04 Charging Absence to Accumulated Sick Leave when an Employee is Hospitalized while on Vacation
HRG05 Use of 'No-Pay' Days in Lieu of Short-Term Leave of Absence
HRG06 Determining Vacation and Sick Leave for Staff Employees whose Work Schedules Conform with Academic Semesters and /or Summer Sessions
HRG07 Absence from Work Resulting from Pregnancy or Childbirth
HRG10 Handling 'Weather Day' Absences or Official University Closedowns Due to Weather Conditions
HRG12 Publicizing Retirements or Departures from the University in the Penn State Intercom – Under Review
HRG13 Definition of Formal Study as Outlined in HR16
HRG14 Establishing Date of Termination of Employment Occurring Near December/New Year's Holiday
Intellectual Property Policies
IP01 Ownership and Management of Intellectual Property (Formerly RA11 - Patents and Copyrights [Intellectual Property])
IP02 Co-Authorship of Scholarly Reports, Papers and Publications (Formerly Policy RA13)
IP04 Royalty Payments for Course Materials (Formerly AD17)
IP05 Policy Governing Copyright Clearance (Formerly AD46)
IP06 Technology Transfer and Entrepreneurial Activity (Faculty Research) (Formerly RA12)
Intellectual Property Guidelines
IPG01 Faculty Guidance On Student Intellectual Property Rights (Formerly RAG12)
IPG02 Special Student Intellectual Property Agreement Forms (Formerly RAG13)
IPG03 What to Expect When Licensing a Penn State Technology into a Start-Up Company (Formerly RAG14)
IPG04 Acceptance of Donated Intellectual Property by The Pennsylvania State University (Formerly RAG17)
Payroll
Notice Regarding Payroll Policies & Guidelines
The implementation of WorkLion requires the evaluation of all University Payroll Policies and Guidelines. After consultation with key constituencies, work will be underway to update, consolidate, and improve our policies to better serve you. Please be aware that due to volume, all policies may not be updated to reflect changes which have been communicated; however, policies will be updated with appropriate and applicable effective dates. Thank you for your patience as we work through this process. Spss license cost.
Payroll Policies
PR01 Types of Payrolls – Under Review
PR03 Fellows and Scholars – Under Review
PR04 Technical-Service Employees In Housing and Food Service, Penn State Hospitality Services, and University Health Services – Under Review
PR05 Biweekly Payroll - Technical-Service Employees in Administrative Areas other than Housing and Food Service, Penn State Hospitality Services, and University Health Services – Under Review
PR07 Wage Payroll - Non-Regular Employees – Under Review
PR09 Payment for Fractional Payroll Periods Worked and Transfers Between Types of Payrolls for Non-Academic Employees – Under Review
PR10 Compensation of Individuals Classified as Academic and Academic Administrator – Under Review
PR11 Salary Deposits and Distribution of Payroll Checks
PR13 Withholding of Federal Income Tax – Under Review
PR14 F.I.C.A. (Social Security Deduction) – Under Review
PR17 Graduate Lecturer/Researcher and Predoctoral Lecturer
Research Administration Policies
RA01 Position Statement on Research
RA03 Eligibility to Serve as Principal Investigator (PI)
RA04 Gifts, Grants and Contracts (The Funding Matrix)
RA06 Small Business Innovation Research (SBIR) Collaboration
RA07 Small Business Technology Transfer (STTR) Collaboration
RA20 Proposal Submission
RA22 Participant Support Costs
RA40 Compliance with Federal Export Regulations
RA60 Cost Management
RA64 Personnel Costs
RA66 Program Income
RA80 Subawards and Subcontracts
Research Protections Policies
Introduction - Research Protection Policies
RP02 Addressing Allegations of Research Misconduct (Formerly RA10, Handling Inquiries/Investigations Into Questions of Ethics in Research and in Other Scholarly Activities)
RP04 Care and Use of Vertebrate Animals (Formerly Policy RA15)
RP05 Research Quality in Human Participant Research
RP06 Disclosure and Management of Significant Financial Interests (Formerly Policy RA20)
RP07 HIPAA and Research at Penn State University (Formerly RA22)
RP10 Dual Use Research of Concern (DURC)
RP11 Use of Regulated and Biohazardous Materials in Research and Instruction (Formerly SY24)
Research Administration Guidelines
RAG05 Establishing Research Institutes, Consortia, and Centers
RAG22 Guidelines for Participant Support Costs
RAG40 Guidelines for Ensuring Compliance with Export Control Policy RA40
RAG51 Central Matching Funds Program for Research Equipment
RAG52 Central Matching Funds Program for Research Assistantships / Traineeships
RAG53 Coordination Process for Matching Funds and Other University Contributions to Multi-Unit Proposals
RAG80 Subrecipient Monitoring
Research Protections Guidelines
RPG03 Payments to Human Participants in Research
Safety Policies
SY01 Environmental Health and Safety Policy
SY04 Employee Accidents - Reporting and Investigation
SY05 Injuries to any Person, and Reporting Incidents Involving Other than Employees (Formerly Persons, Other Than Students or Employees, Who Are Injured or Become Ill on University Property)
SY06 Personal Protective Equipment (PPE) Safety Policy (Formerly Safety Glasses for Employees Working on Machine Tools)
SY07 Governing Control of Animals on University Property
SY08 Storage, Dispensing and use of Flammable Liquids on University Property
SY10 Interior Finish - Fire and Smoke Classification
SY12 Weapons and Fireworks Regulations, Fireworks, and Paintball Devices
SY14 Use of Radioactive Materials
SY16 Regulations for Bicycles / Mopeds / Skateboards /Scooters / In-Line Skates / Roller Skates
SY18 Bomb Threats
SY21 First Aid Kits
SY23 Occupational Health and Safety Program for Animal Care Personnel
SY26 Fluorescent Light Ballast/Capacitor Disposal
SY28 Emergency Evacuations and Fire Drills - Residence Halls
SY30 Open Flame Devices
SY32 Police and Security Programs
SY35 Lockout/Tagout
SY37 Text Messaging and Cell Phone Use when Operating Vehicles while on University Business
SY39 Hazardous Chemical Inventory Management
SY40 Disposal of Pollutants in University Sanitary Systems
SY42 Missing Student Policy
SY44 Items Permitted into Events Held in University Facilities
Travel Policies
TR02 Penn State Travel Policy
Policies & Procedures (P&P) sets forth policies and procedures that apply broadly to MIT faculty, other academic staff, research staff, non-academic staff, and, for some policies, to unpaid affiliates and other members of the MIT community. This manual includes definitions of faculty and staff appointments, addresses research and other major areas of Institute activity, and states general standards of conduct.
These policies and procedures constitute a living document and are subject to change by the Institute. Watch free resident evil 4. Major changes are communicated to the faculty and staff. Faculty and staff members should be familiar with these policies and procedures and changes therein. When policy changes occur, they may be found on the Policies and Procedures Update history.
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